Best Document Privacy Practices & Risk Management

Julienned Credit Cards Like Document PrivacyDocument privacy is essential for protection of clients’ and employees’ personally identifiable information (PII). Retention and destruction policies need to coincide with enterprise risk management plans. And, business practices must safeguard HIPAA and FACTA information. In order to mitigate risks, shredding procedures need to act as shield against identity theft.

Confidential Document Privacy

According to the FBI, “A stolen identity is a powerful cloak of anonymity for criminals and terrorists…and a danger to national security and private citizens alike.” For this reason, it is prudent to identify private documents within businesses and develop methods for securing specific records. Whether in locked cabinets, secure storage rooms or encrypted flash drives, access to sensitive information must be controlled. Businesses need to consider paper documents and electronic media to develop comprehensive, meaningful document privacy practices. Risk assessment is a critical component of planning and implementing security strategies.

We recommend protecting confidential documents including:

  • Payroll Reports
  • Tax Records
  • Contracts and Correspondence
  • Medical Records
  • Bank Statements

Outsource Routine Shredding

The best business practice for protecting sensitive information is routine shredding by qualified personnel. Given the volume of transactions and number of clients most businesses have, the amount of sensitive information stored on premises can be excessive. We suggest on-site disposal as a solution that is cost-effective and reduces the burden of document destruction on internal staff members. Employees are better off focusing on revenue generating activities or sales support functions. By using a document disposal service, we’ve found that our clients avoid cash outlays on shredding equipment while saving valuable time and effort.

We offer clients in various industries a safe and efficient method for on-site document disposal. Our personnel are ex-military or ex-law enforcement and have extensive training is secure shredding techniques. Effective document destruction mitigates risks and reduces potential legal liability.