Working with PII Guidelines
Personally Identifiable Information (PII) is found throughout the workplace and is vulnerable to misappropriation. Identity thieves use social security numbers, addresses and birth dates to perpetrate crimes exposing your business to legal liability. Internal controls need to counteract those threats, and routine shredding is a critical element of managing risk.
Document Holding Periods
Document custodians need to identify records that contain PII and store them according to retention procedures. Having classification codes that denote holding times helps employees manage and protect sensitive information. Tax returns, credit reports, account profiles and invoices containing PII must be guarded in accordance with government regulations such as HIPAA, FACTA, Gramm-Leach-Bliley Act, etc… Having locked cabinets and structured filings systems among other control procedures are vital for keeping your documents safe before disposal.
Solid storage procedures are important and go a long way to protect against theft. Once documents no longer need to be retained, it is prudent to shred them to free-up space, reduce threats and enhance the efficiency of operations. At Sergeant Shredder, we train our staff members to perform on-site document disposal in a non-disruptive and safe way. We use ex-military or ex-law enforcement personnel that understand the value of security and the dangers identity thieves pose. By using our services, your business protects sensitive information and saves on overhead costs.
In addition to PII, Sergeant Shredder protects data pertaining to:
- HIPAA (Health Insurance Portability and Accountability Act)
- PHI (Protected Health Information)
- Privacy Act of 1974
- Economic Espionage Act of 1996
- California vs. Greenwood 1988
- Patriot Act
- Gramm-Leach-Bliley Act
We offer you and your employees a practical alternative to in-house shredding. Our personnel use the latest technologies and processes for document disposal reducing legal risks for your organization. Effective internal controls and shredding procedures keep identity thieves at bay.